Useful Information

Privacy statement

Richtmann values our relationship with you and recognises the importance of respecting and protecting your personal information and privacy.

This policy set out the basis on which any personal information you provide to us (or data we collect about you from other sources) will be processed (meaning collected, stored, and otherwise used) by us.

Please read this policy carefully as it sets out what you can expect from us and gives you our contact details if you wish to ask any questions or raise concerns about how we are processing your personal information.

For the purposes of the Data Protection Act 1998 (the Act) and, with effect from 25 May 2018, the General Data Protection Regulation (GDPR), the data controller is Richtmann Publishing Ltd, Office 1, Forest House Business Centre, 8 Gainsborough Road, London, England, E11 1HT

Your rights

Data protection legislation gives you a number of rights to protect you against an organisation mishandling your personal information.  It is important that you understand your rights and in this document we have set out what those rights are and how you can exercise your rights in respect of Richtmann's processing of your personal information.

How we collect your personal information:

Information you provide to us – you may provide us with information when you are:

  • Accessing our websites.  This includes information that you provide when you register to use any of our websites, products or services, subscribe to one of our services, search for a product, place an order, participate in a discussion group, request a complimentary copy of a book, make an application for employment or report a problem with our site or request content or other information from us. 
  • Corresponding with us by post, telephone, email or otherwise.

The information you give us may include your name, email address, mailing address, telephone number, financial or credit card details, academic institution, affiliation, job title, subject specialism. 

Information we collect about you – we may also process certain personal information about you which you have not provided to us yourself.

In limited circumstances, we may collect data that you have made available in the public domain, such as your contact details, research interests, courses that you teach and the institution that you are based at. When we do this, we carefully consider whether do so is in your interest and any impact on your rights, and we will inform you as soon as practically possible about our use of your data and your right to object to this and to unsubscribe from any communications from us.

Information from other sources – we also work with third parties and may receive information about you from them.

We work with business partners, such as web hosting providers, email service providers and list brokers, to deliver our products, services and communications, and they may provide us with additional information about you. This could include details of content that you have viewed or requested through their websites, or details of which email communications from us you viewed or clicked on.

We may obtain your personal details as a result of a journal transfer or business acquisition, or from societies and associations that we work with.

How we use your information (and the lawful bases for that processing)

We use information held about you in the following ways:

To deliver our products and services to you – we may use your personal information to:

  •              1 carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request        from us (as is necessary for the performance of those contracts);
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  •         2. notify you about changes to our service (as is necessary for the performance of a contract to which you are a party and/or as is necessary for our legitimate interests);

                    allow you to access restricted areas of our websites, when you choose to do so (which may rely on your consent for the processing of your personal information which        is necessary for giving you access to those restricted areas);

              3 To improve the effectiveness of our products, services and marketing communications – we may use your personal information (in each case as is necessary for our           legitimate interests or exceptionally where you have given your consent) to:

              4.   administer our websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

              5.  improve our websites to ensure that content is presented in the most effective manner for you and for your computer or device;

             6.  keep our websites safe and secure;

            7.  measure or understand the effectiveness of advertising we deliver to you and others, and to deliver relevant advertising to you;

            8.  provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about, provided that you           have   not told us that you do not wish to receive this information (as is necessary for our legitimate interests);

            9.   make suggestions and recommendations to you about goods or services that we believe may interest you, based on your previous transactions, behaviour, subject            interests and other information that we may hold about you and your institution or organization.

Sharing information with third parties

For the purposes referred to in this policy and relying on the bases for processing as set out above, we will never share your personal data with other parties.

We may transfer personal data of article authors, editor and board members and subscribers to our journals in the event that a journal transfers to another publisher (and including where, for example, your personal information is included on a marketing list which is transferred as a significant asset in a business sale or asset sale).

How long do we keep your information? 

We retain your personal information for as long as necessary to finalise any transaction with you.  We will normally retain your information for seven (5) years after your last recorded interaction with Richtmann although there may be exceptions to this, for example where we have a legal obligation to retain information for a longer period, or where we store limited personal information securely in an archive (for reference purposes).

Your rights in respect of your personal information

Under the Act you have the following rights:

             1. to obtain access to, and copies of, the personal information that we hold about you;

            2.  to require that we cease processing your personal information if the processing is causing you damage or distress; and

            3.  to require us not to send you marketing communications.

The European Data Protection Regulation is applicable as of May 25th, 2018 in all member states to harmonize data privacy laws across Europe; according to GDPR you have the following rights:

           4.  to obtain access to, and copies of, the personal information that we hold about you;

            5.  to require us to correct the personal information we hold about you if it is incorrect;

           6.  to require us to erase your personal information;

            7.  to require us to restrict our data processing activities;

           8. where our processing is based on your consent, the right to withdraw that consent (without affecting the lawfulness of our processing based on consent before its         withdrawal);

           9. where the processing is carried out by automated means, to receive from us the personal information we hold about you which you have provided to us, in a reasonable format specified by you (including for the purpose of you transmitting that personal information to another data controller); and

           10.  to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.

Please note that these rights are not absolute, and we may be entitled to refuse requests where exceptions apply. If you wish to exercise any of these rights, please contact us using the contact details set out below.

Publication Ethics & Malpractice Statement

Richtmann Publication Ethics & Publication Malpractice Statement

These guidelines are fully consistent with the COPE Principles of Transparency and Best Practice Guidelines and the COPE Code of Conduct. More details can be found here: https://publicationethics.org.

We encourage the best standards of publication ethics and take all possible measures against publication malpractices. Richtmann as a publisher takes its duties of guardianship over all stages of publishing extremely seriously and we recognize our ethical and other responsibilities.

Duties and responsibilities of editors

In addition to many general duties, such as constantly improving the quality and integrity of the journal, striving to needs of authors and readers, encouraging academic debate, and others, the editors accept obligation to apply best will and practice to cope with the following responsibilities:

Editorial Board

Editorial board will be generated from recognized experts in the field. The editor will provide full names and affiliations of the members as well as updated contact information for the editorial office on the journal webpage.

Publication decisions

The editor should be responsible for deciding which of the articles submitted to the journal should be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editor may be guided by the policies of the journal's editorial board and constrained by such legal requirements, copyright infringement and plagiarism. The editor may confer with other editors or reviewers in making this decision.

Peer review process

All of a book and journal’s content should be subjected to peer-review. Articles and books submitted for possible publication are subjected to a double-blind, peer review process. Articles are first reviewed by editors. The editor may reject it out of hand either because it is not dealing with the subject matter for that journal or because it is manifestly of a low quality so that it cannot be considered at all. Articles that are found suitable for review 
are then sent to two experts in the field of the paper. Referees of a paper are unknown to each other. Referees are asked to classify the paper as publishable immediately, publishable with amendments and improvements, or not publishable. Referees’ evaluations usually include an explicit recommendation of what to do with the manuscript. Referees’ comments are then seen by the author.

Editors should be ready to justify any important deviation from the described process. Editors should not reverse decisions on publication unless serious problems are identified.

Editors should publish guidance to either authors or reviewers on everything that is expected of them. This guidance should be regularly updated and will refer or link this code.

Fair play

Editor should evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors. Editors´ decision to accept or reject a paper for publication should be based only on the paper´s importance, originality and clarity, and the study´s relevance to the aim of journal.

Confidentiality

Editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher. Editors will ensure that material submitted remains confidential while under review.

Disclosure and conflicts of interest

Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Editors should recuse themselves (i.e. should ask a co-editor, associate editor or other member of the editorial board instead to review and consider) from considering manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or (possibly) institutions connected to the papers. Editors should require all contributors to disclose relevant competing interests and publish corrections if competing interests are revealed after publication.

Procedures for dealing with unethical behavior

Unethical behavior may be identified and brought to the attention of the editor and publisher at any time, by anyone. Whoever informs the editor or publisher of such conduct should provide sufficient information and evidence in order for an investigation to be initiated. All allegations should be taken seriously and treated in the same way, until a successful decision or conclusion is reached. Every reported act of unethical publishing behavior must be looked into, even if it is discovered years after publication.

The editor should take reasonably responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper, in conjunction with the publisher. Such measures will generally include contacting the author of the manuscript or paper and giving due consideration of the respective complaint or claims made, but may also include further communications to the relevant institutions and research bodies, depending on the misconduct seriousness.

Minor misconduct might be dealt with without the need to consult more widely. In any event, the author should be given the opportunity to respond to any allegations.

Serious misconduct might require application of one or more following measures:

  • Informing or educating the author or reviewer where there appears to be a misunderstanding or misapplication of acceptable standards.
  • Publication of a formal notice detailing the misconduct.
  • A formal letter to the head of the author's or reviewer's department or funding agency.
  • Formal retraction or withdrawal of a publication from the journal, in conjunction with informing the head of the author or reviewer's department
  • Imposition of a formal embargo on contributions from an individual for a defined period.

Duties and responsibilities of authors

Publication and Submission fee

No fees or charges are required from authors for manuscript processing. Authors pay neither submission nor publication fee beyond eventual conference registration fee. Full information about fees must be clearly stated on the journal´s website before authors begin preparing their manuscript for submission.

Open Access Policy

The journal is freely available online. Authors are required to agree with this open access policy which enables unrestricted access and reuse of all published articles. The articles are published under the Creative Commons copyright license policy CC-BY. Users are allowed to copy and redistribute the material in printed or electronic format and build upon the material, without further permission or fees being required, provided that appropriate credit is given.

Reporting standards

Authors of papers should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable. Review and professional publication articles should also be accurate and objective, and editorial „opinion‟ works should be clearly identified as such.

Data access and retention

Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases), if practicable, and should in any event be prepared to retain such data for a reasonable time after publication.

Originality and plagiarism

The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others, that this has been appropriately cited or quoted.           
Plagiarism takes many forms, from „passing off‟ another´s paper as the author´s own paper, to copying or paraphrasing substantial parts of another´s paper (without attribution), to claiming results from research conducted by others. Plagiarism in all its forms constitutes unethical publishing behaviour and is unacceptable.

Multiple, redundant or concurrent publication

An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour. In general, an author should not submit for consideration in another journal a previously published paper.

Acknowledgement of sources

Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Information obtained privately, as in conversation, correspondence, or discussion with third parties, must not be used or reported without explicit, written permission from the source. Information obtained in the course of confidential services, such as refereeing manuscripts or grant applications, must not be used without the explicit written permission of the author of the work involved in these services.

>Authorship of the paper

Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Disclosure and conflicts of interest

All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest stage possible. Readers should be informed about who has funded research and on the role of the funders in the research.

Fundamental errors in published works

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author´s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper. If the editor or the publisher learns from a third party that a published work contains a significant error, it is the obligation of the author to promptly retract or correct the paper or provide evidence to the editor of the correctness of the original paper.

Duties and responsibilities of reviewers

Contribution to editorial decisions

Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper. Peer review is an essential component of formal scholarly communication. Authors who wish to contribute to publications have an obligation to do a fair share of reviewing.

Promptness
Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.

Confidentiality
Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

Standards of objectivity

Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.

Acknowledgement of sources

Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

Disclosure and conflict of interest

Unpublished materials disclosed in a submitted manuscript must not be used in a reviewer´s own research without the written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.